Accounting and Payroll Software – Industry Jargon Defined

Just as your business has its own jargon or industry-specific terminology, so does the software industry! If you are searching for accounting or payroll software, the likelihood of hearing these terms is fairly high. Be prepared to speak with software representatives by understanding these key terms; you will have a better chance of your needs being understood and met.


This term refers to a software program, as in That application works well for processing invoices Blog Express.


Is this new payroll system compatible with the time clock we are already using? Where software is concerned, compatibility refers to whether applications can work well and exchange information together. This can also refer to whether this software can run on a particular computer.


There are two references to “customizable” in the software world. The first is the ability to alter a program’s settings to meet your specific needs, such as adding or omitting information fields or creating and saving your templates for later use. The second use of this term refers to open-source code products. When customizing an open-source product, you can change the program’s software code, potentially changing its functionality permanently. I like our new software because the invoice designs are customizable.


Just as your car’s dashboard shows you information about operating your vehicle, a software dashboard displays your most important menu options and tools for using your software system. This is typically the screen you see first when opening your program. The dashboard within this system makes it easy to do my job.


Of course, this is a shortened version of the word demonstration. A demo usually provides an opportunity to view a software package’s functionality, whether in video format, guided online or live tour, or even a trial version of the software. The demo helped us understand what it’s like to use that program.


A software program that, when installed, helps your computer understand how to use a hardware device. Once we installed the driver, we could immediately use the new mouse.


Options or tools for the functionality are provided within a software program. Our new software program has more features than our prior program, allowing us to enter and pull out information in a way that fits our company better.




An interface refers to the direct communication between two software products. Many accounting software applications interface with payroll applications, allowing you to post data with simple clicks. The interface can also refer to how a software application is presented to the user, as The interface for that program makes it easy to navigate and use.


This refers to how easy it is to operate a system without training. The plan was so intuitive that I felt at ease using it after only a short time.

Legacy Products:

Just as our ancestors have built a legacy, so have the age-old software products that have stood the test of time. In the software world, legacy products have become outdated yet may or may not still be supported. Though newer software is now available, he chose to stay with his legacy software program.


While you may associate this term with birds flying south, it refers to data transfer from one application to another in the software industry. A software company can often migrate your data from an older application to a newer one.


This refers to each software element that performs a distinct function, usually each of which can stand independently without depending on other factors. The software company just added a ratios module which greatly enhances a company’s ability to see where improvements are needed.


A group of computers that can interact with one another. All of the users of our software can enter information into the same database because they are set up as a network.

Operating System:

An operating system is a software within a computer that makes it run. The major providers of operating systems are Microsoft (for PCs) and Apple (for Macs). I just got a new computer with the industry’s latest operating system.


If you think of coffee when you hear this word, you are not alone. Robust in the software world refers to a software package’s features being in-depth and complete. That system is strong and can surely handle our complex needs.


This one may seem obvious. Most software companies offer support plans to go along with their software products. These support plans typically include assistance and problem-solving for software users. Support can be conducted via telephone, e-mail, the internet, help documents and videos, and more, depending on the company. What kind of support plans does this software company offer for its customers?

User Seats:

No, this is not the chair you sit in while you use your computer. A user seat concerning software denotes an independent user of the software system. Each user seat provides the capability for one person to be using the system simultaneously with others. Therefore, if you have three user seats, three people can work simultaneously in the same program. You will often see the word “concurrent” before this term. Two people must enter payroll data simultaneously, so we’ll need two user seats.


An update is a new software release that can fix problems or enhance a software program. The software company recommends all users implement the latest update to their software to ensure smooth ongoing operation within their program.


Software companies often provide updates and improvements to their programs in Version schemes, represented by numbers or letters, demonstrating the importance of what is being released. I need to download my latest software version because it includes crucial elements to help my business.